Privacy Policy

Effective date: September 19, 2026

My Vocabulary Tracker ("the app") is a personal vocabulary-building tool with AI coaching, reading, quizzes, and games. This policy explains what information the app accesses, how it's used, and how you can control it.

1. Information we access

When you sign in with Google, the app requests permission to access:

• Basic profile information (your name, email address, and profile picture) — used to identify your account and show who's signed in, inside the app.

Sign-in is handled through a third-party authentication and database provider on our behalf. The app does not request access to your Google Drive, Google Sheets, email, or any other data in your Google account.

If you choose to connect the app's Alexa skill, you additionally generate a one-time 6-digit code inside the app and speak it to Alexa to link the two accounts — see "Third-party services" below.

2. Where your data lives

Your account data — the words you save, quiz, reading, and Reading Check history, AI Coach and Mock Exam results, paragraph-practice and communication-simulation submissions, streaks, badges, credits, portfolio entries, and progress-dashboard metrics — is stored in a private, access-controlled database hosted by our infrastructure provider, under our account. It is not stored in a spreadsheet or file in your own Google Drive.

Access to this database is restricted by row-level security, meaning your data is only readable and writable by your own signed-in account. We do not sell, rent, or share this data with third parties.

We also record basic in-app usage events (such as which screens and features you open) against your account, to understand how the product is used and to improve it. This event data stays in the same private, access-controlled database as the rest of your account — it is not shared with advertisers.

A small amount of data is also stored locally in your browser (via localStorage), such as your selected theme and native language, purely to improve your experience across visits. This never leaves your device.

3. Third-party services

To provide dictionary lookups, translations, AI-generated content, and grading, the app sends limited data to trusted third-party service providers:

• A dictionary lookup service — receives the word you look up, to fetch its definition, examples, and pronunciation.
• A translation service — receives the text you choose to translate, to return a translation in your selected language.
• An AI service — receives the word or prompt you're working with (to generate an AI definition, mnemonic, quiz question, or Vocabulary Assessment result) and grades sentences, paragraphs, and simulation responses you submit in the AI Coach, Paragraph Practice, and Communication Simulations. If you use voice input, Reading Check, or voice mode in the AI Coach, it also receives the audio recording of your speech — solely to transcribe or grade it. The provider is used only to process that specific request; we do not store your audio recording. Only the resulting text transcript and score are saved to your account, so you can see your history over time.
• Amazon Alexa (only if you connect the Alexa skill) — voice requests you make to the skill ("revise", "quiz me", "word of the day") are processed by Amazon's Alexa platform and sent to our servers to look up your due words and grade your spoken answers, the same way the rest of the app does. We only receive what Alexa sends us for that request; we don't have access to your other Alexa activity.
• Your browser's built-in text-to-speech engine — processes pronunciation locally in your browser; nothing is sent externally for this feature.
• An analytics service — helps us understand overall usage patterns (which pages and features are used, how often, and general location/device information). It does not receive your name or email, and we don't use it to build advertising profiles.

These requests contain only the word, phrase, or recording being processed — never your name, email, or any other personal information (except where noted above for our analytics service, which uses standard, non-identifying usage data).

4. Email course

When you create an account, we automatically enroll the email address on your account in our free 30-Day Advanced Vocabulary Challenge — one advanced-word email a day for 30 days. No separate sign-up is required. Every email includes an unsubscribe link, and unsubscribing does not affect your account or any other feature of the app.

5. Leaderboard

The leaderboard is opt-in — your progress is not shown to other users unless you choose to join. If you join, other users can see the display name you choose (which does not have to be your real name) and your XP total; they cannot see your email, your saved words, or any other account data.

6. Data we do not collect

We do not sell, rent, or share your personal information with third parties for advertising or marketing purposes, and we don't use our analytics service for advertising or remarketing. If the app later enables ad-supported features, this policy will be updated first to disclose it.

7. Your control over your data

• You can revoke the app's sign-in access at any time from your Google Account permissions page.
• You can request deletion of your account and all associated data (words, progress, credits, reading history, portfolio, and assessment results) at any time by contacting us at the email below.
• Signing out of the app clears the locally stored preferences on that device.
• You can unsubscribe from the email course at any time using the link in any course email.
• You can leave the leaderboard at any time from the Leaderboard screen.
• You can opt out of our analytics service using its browser opt-out add-on, or by using a browser/extension that blocks analytics scripts.

8. Children's privacy

This app is not directed at children under 13 and does not knowingly collect data from them.

9. Changes to this policy

If this policy changes, the "Effective date" above will be updated. Continued use of the app after changes means you accept the updated policy.

10. Contact

Questions about this policy or your data can be sent to axuptechnologies@gmail.com.